Trust is what allows us to have meaningful relationships with one another. It is about having faith, learning from interaction and being open to an adjusting position. Trust is nurtured by honest and open communication and provides a foundation for confidence and partnership. Trust goes hand in hand with responsibility. Only with great leadership and with respecting and exceeding expectations we can succeed. Trust and responsibility are two important values of The addData. We understand that your trust in addData is our most important asset (hereinafter referred to as “addData”, “we” or “us”). Therefore, we take our responsibility and handle your privacy with great care.
Our aim is to process your personal data in a legal, appropriate and transparent manner. In this privacy statement, we explain (i) which of your personal data we collect from you as a natural person, (ii) the way addData uses and processes this personal data, as well as (iii) your privacy rights and how you can exercise them.
This privacy statement is applicable to (i) our website www.adddata.eu and (ii) all (commercial) relations between addData and its customers, prospects and business partners.
How can you contact us?
If you have questions about this privacy statement, or the way addData collects, uses or processes your personal data, please contact us via e-mail: firstname.lastname@example.org.
Which of your personal data do we collect?
How do we collect your personal data?
How do we use and process your personal data?
We may process all categories of personal data in order to comply with legal and regulatory requirements.
We may process personal identification data, such as name and email address if you agree to enter a competition. We will only use your details to contact you if you have won the competition. We do not retain your data after the competition expiry and once the winner has been contacted.
If you give consent to receive information, we will process your data for sending targeted marketing and advertising, updates and promotional offers. If you do not want to receive any publicity at all, you can at any time exercise your right to object to direct marketing.
For pursuing the correct follow-up of our applicants, we process your personal data to evaluate during the hiring process.
addData will never sell your personal data. We do not hire or sell your data to third parties for their own use, unless you opt for this yourself and give your consent.
How long do we store your personal data?
Unless a longer storage period is required or justified (i) by the law or (ii) through compliance with another legal obligation, addData shall only store your personal data for the period necessary to achieve and fulfill the purpose in question. Once that purpose no longer exists, we delete the data.
Your personal data will be held during the duration of our contractual relationship and up to 10 years thereafter.
Personal data of prospect will be held for a period 5 years unless there has been a contact with the prospect at which case a new 5 year period will start. Prospects can always request to have their personal data removed.
Personal data of applicants will be stored for a period of 2 years following the closure of the hiring process. Unless there is a specific consent of the applicant to remain in our database after this period of 2 years all personal data will be removed.
How do we secure your personal data?
Trust and responsibility are two important values of addData. Therefore, we take our responsibility and handle your privacy with great care. We do our utmost to comply with the applicable Belgian Data Protection law and its implementation measures, supervised by the Belgian Privacy Commission. In accordance with the law, we take appropriate organizational and technical measures (e.g. policies and procedures, IT security measures, etc.) to ensure that personal data are secured against accidental loss or unauthorized disclosure. We also make contractual arrangements with suppliers or partners who process your personal data or to whom we communicate your information.
Where do we transfer your personal data to? (third parties)
Your personal data is used internally and won’t be shared with third parties for commercial purposes, unless you gave addData explicit consent to do so. However, to guarantee an optimal experience, personal data might be shared with or disclosed to:
Whenever we share your personal data internally or with third parties in other countries, we ensure the necessary safeguards are in place to protect it. In case of transfer to a country outside the European Economic Area whose local regime is considered as inadequate by the European Commission, addData relies amongst others on:
What are your rights to privacy and how can you exercise them?
We maintain a high level of transparency about data we use. You are entitled (in the circumstances and under the conditions, and subject to the exceptions, set out in applicable law) to:
To the extent that the processing of your personal data is based on your consent, you have the right to withdraw such consent at any time by either clicking the unsubscribe link you will find in our e-mail communication, or by addressing your request to email@example.com. Please note that this will not affect our right to process personal data obtained prior to the withdrawal of your consent, or its right to continue parts of the processing based on other legal bases than your consent.
When you wish to exercise any of your rights, you can contact us at firstname.lastname@example.org, this is your primary point of contact in relation to privacy matters. We may charge a fee for administrative costs if a request is manifestly unfounded or excessive, in particular because of the repetitive character. addData will properly answer to your request within one month we received your request.
addData will need to verify your identity in as much detail as possible, in case someone else tries to exercise your rights. You may therefore be asked to provide additional information to confirm your identity when making such a request.
How can you submit a complaint?
If you feel that the privacy statement isn’t respected as it is described, do not hesitate to contact us via email@example.com. We will be happy to look into it.
Should you not be satisfied with the way we have responded to your concerns you have the right to lodge a complaint with the supervisory authority (www.gegevensbeschermingsautoriteit.be).
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